An AI automation consultant who documents what they build.
An AI automation consultant audits the Zapier, Make and n8n workflows already running in your business, fixes the ones nobody can explain anymore, and writes down what each one does. New automations get built in whichever tool actually fits, not just the one we know best.
Most automation problems are documentation problems.
Somebody built a Zapier workflow two years ago to solve a real problem, then left, got promoted, or forgot the details. It still runs. Nobody can say what it does, and everyone is afraid to touch it in case it breaks something they depend on.
We do not just add more automations on top of that. We trace what already runs, decide with you what stays, fix what is broken, and write it down so it survives the next person leaving too.
Choosing the right tool.
Zapier, Make and n8n all move data between apps. The right one depends on what the job needs, not which one we like best.
| Tool | Best for | Skip it when |
|---|---|---|
| Zapier | Fast builds between popular apps, and a team that will want to edit it themselves. | The workflow needs real branching logic. Cost per task climbs fast at volume. |
| Make | Visual, branching workflows and higher volume at a lower cost per task. | Your team wants the simplest possible screen to edit later. |
| n8n | Self-hosting, custom code steps, and full control over where the data sits. | Nobody on your team wants to touch a workflow tool at all. |
Taking over a workflow nobody trusts.
How we audit an automation someone else built, without breaking what still works.
From a Zapier workflow nobody can explain, to one your team can read.
- People keep it: Workflow flagged
Someone asks what it does, and nobody has a real answer.
- Machines run it: Every step traced
Triggers, filters and actions pulled out of the tool, in order.
- People keep it: Kept, fixed or retired
You decide what still earns its place.
- Machines run it: Rebuilt in the right tool
Zapier, Make or n8n, whichever fits the job now.
- Machines run it: Tested on real data
Run against last month's records before it goes live.
- People keep it: Documentation handed over
Your team can read it without calling us.
Sample automations.
What triggers each one, what it does, and what a person still checks.
| Automation | Trigger | What it does | A person checks |
|---|---|---|---|
| Zap health check | Monthly, on the 1st | Checks every automation for errors and stalled steps | The summary, before anything gets fixed |
| New request intake | A build request submitted through the form | Logs it and adds it to the build queue | Priority, before it's scheduled |
| Change log | Any automation published or edited | Writes the change to the shared automation record | Spot-checked twice a year |
| Tool migration flag | A Zapier workflow crosses a task-volume limit | Flags it as a candidate to move to Make or n8n | Whether the switch is worth making |
Built inside the tools you already use.
We pick the tool that fits the job, not the one we prefer.
- Zapier
- Make
- n8n
- HubSpot
- QuickBooks
What this isn't.
Plain answers to the things owners worry about most.
Questions about automation consulting.
What does an AI automation consultant do?
An AI automation consultant maps the repetitive work in your business, audits any Zapier, Make or n8n workflows already running, and builds or fixes automations to close the gaps. Every one is documented before it's handed over.
Can you take over automations someone else built?
Yes. Most engagements start there: an audit of what already exists, what's broken, and what nobody can explain anymore.
What does automation consulting cost?
The review is a fixed fee, quoted before we start. Each build after that is fixed scope, usually 4 to 10 weeks, priced before any work begins.
What if we don't have any automations yet?
The review still applies. It maps the repetitive work in your business and ranks what to automate first, in whichever tool fits.
Start with a two-week review.
Fixed fee. You finish with a ranked plan of what to fix first, what it saves and what it protects.
Prefer email? Write to hello@satsumahq.com